Ask TGS: "Emergency Pens" and Paper Sizes A4 vs. Legal

The questions keep coming! It turns out that I really enjoy writing these posts because they’re directly responsive to things that readers want to know. I’ve also received a lot of feedback that you all find the Q&A format helpful, so I’m going to continue to prioritize this type of writing and make this part of the regular rotation.

Question 1: Do You Carry an “Emergency Pen” That Is On Your Person At All Time?

I found this question interesting because (1) it’s somewhat offbeat/unusual and (2) I’ve curiously been asked about this topic several times in the past few months. First of all, by “emergency pen,” I believe people are referring to a very small compact pen that you keep on your person as a “last-resort” writing instrument for when you absolutely need something to sign a document, make an urgent note, etc. It doesn’t need to be comfortable to use for longer writing sessions. The key attributes here are portability, reliability - especially if it sits unused for a longer period of time - and unobtrusiveness. It’s almost always going to be some sort of ballpoint.

My current “anywhere and everywhere” choice: the Craighill Caro Pen.

To answer this question directly: yes. For many years I carried a “Wallet Pen”, which was basically a modified D1 refill with a clip attached to it, designed to sit in the middle of a bifold wallet. I lost track of this pen long ago (it’s probably still around here somewhere), but because I’ve moved on from larger wallets to slimmer card sleeves, it would no longer meet my needs. Currently, I have two options that I usually carry as a contingency. I keep a Craighill “Caro” pen attached to my keychain, and I’ve been incredibly impressed with this simple tool that was originally recommended to me by a reader. Like the Wallet Pen, the Caro takes a D1 refill and clips to your keychain using a dock attachment that functions as a cap. The cap uses a garter spring to ensure a secure fit - I’ve been carrying this pen for four or five months now, mostly in my pocket, and I’ve not had it come loose once. After the Caro, I would probably rely on the D1 refill in my Victorinox Swiss Army knife as a true “last resort” option.

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Craighill Caro Pen + Refill

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Craighill Caro Pen + Victorinox "Pen"

Question 2: Will US Legal-Size Writing Pads Fit An A4 Portfolio?

One of the more vexing paper sizes for those of us who love stationery products - especially imported bags and cases - is the U.S. Legal Pad. It’s a “size” typically unique to the U.S., but there’s no uniformity - throughout my career as a practicing attorney, I’ve seen products marketed as “legal pads” that measure any where from 8.5” x 11.75” to 8.5” x 14”. While the extremely long 14” version is not nearly as common as it used to be (even in the legal profession), you still have to be careful because legal pads will not fit A4 or Letter-sized portfolios once you go past 12” in length. For example:

Show here is an 8.5” x 11.75” Roaring Springs Legal Pad in an A4 Roterfaden Taschenbegleiter notebook cover. This fits quite well, but there’s no room left for a longer pad.

The pad shown in the picture above is an 8.5” x 11.75” Roaring Springs Legal Pad, which is roughly the same size as a traditional 8.3” x 11.7” A4 writing pad. This particular “legal pad” should fit most A4 portfolios and padholders, but again, pay attention to your specific dimensions when you are ordering. For additional information on how different paper sizes compare, you can check out this rough “guide” to paper sizing from a few years ago.

Ask TGS in Person: Visit us at the California Pen Show This Weekend!

Tomorrow morning I’m leaving bright and early for the 2024 California Pen Show, where I will be holding a discussion/class/seminar on “Stationery for Everyday Writing,” and I hope to keep most of the focus on questions such as the ones addressed here, as well as in other recent “Ask TGS” Posts on topics such as how to avoid staining your pens, how to get the best writing experience with specialized inks (like shimmer inks), and the best paper for written correspondence (personal or professional). I hope to see you there!

The Gentleman Stationer is supported by purchases from the T.G.S. Curated Shop and pledges from the T.G.S. Patreon Program.

Checking in at Year-End: My Five Most-Used Non-Pen Stationery Items

I’ve been doing a lot of “checking in and thinning out” lately, with the goal of reducing both physical and mental clutter by keeping tidier workspaces and focusing on having close at hand those specific items that I use the most. The reason for this is twofold: (1) Towards the end of the year, I always take stock and try to figure out what might be eliminated, replaced, or improved; and (2) It’s been a busy holiday season - possibly the busiest I’ve ever had - and I’ve needed whatever edge I can to make it through the past several weeks, even if that’s just a few extra seconds in the morning of not having to sort through a jumble of junk on my desk. For this morning’s post, I asked myself: What are the five stationery items - other than pen/pencil and paper - that I touch every day?

1. My 30-Minute Hourglass. The first thing I interact with after I wake up. Every morning I try to read for 30 minutes and then write in my journal for 30 minutes. Two flips of the hourglass. Later in the day, when I’m doing periods of focused work, I try to maintain 30 uninterrupted minutes of effort between short breaks. While I currently only have one hourglass in rotation, I will likely add another to avoid tempting fate by repeatedly moving the hourglass across the room from my desk to my reading chair over hardwood floors with three (yes, three) dogs underfoot. For more ways on how to use analogue timing devices - of which I’m a big proponent - check out this post.

2. A Cutting Tool. Whether it’s breaking down boxes and packaging, cutting tape, snipping loose threads, or opening mail, a good pair of scissors or a small penknife is essential. Personally, I have four items I use regularly: My Allex fluorine-coated desk scissors that I’ve owned for years and which we now carry in the shop, a pair of discontinued Write Notepads Pocket Scissors, smaller Allex “Mini Scissors” that fit into a stationery pouch, and a pocketknife (rotating brands, depending on whether I’m at a desk or in the warehouse that day).

3. A Bookmark. My accumulation of bookmarks is somewhat embarrassing, second only to pens (and maybe notebooks), but I have a wide range of paper, metal, leather, and even cloth bookmarks that I use regularly, ranging from cheap bookstore and promotional freebies to quality, slightly overengineered metal ones. For some reason I hate dog-earing pages in books. I’d much rather use a bookmark while I’m actively reading, with sticky notes and Book Darts marking those passages I want to flag for long-term reference and/or archiving in my commonplace system.

4. My Classroom Friendly (Carl Angel-5) Pencil Sharpener. When I read, I annotate and take notes in pencil. At home, this relatively inexpensive hand-cranker remains my long-point sharpener of choice. The blades leave as sharp a point as ever, five+ years into its lifespan.

5. Toyooka Craft Pen Trays. I have two Toyooka Craft six-pen trays. One on my personal desk at home, and one at work. Both sit next to my keyboard and hold the pens/pencils that I’m working with at any given time. Typically, this will include 2-3 fountain pens, a ballpoint, a rollerball, and a mechanical pencil. Once I have this rotation set for the day, I don’t go rooting around in my bag or pen case for something “new” and instead just focus on the work at hand.

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If there’s one thing I’ve learned over the years, it’s that you can’t use “all the things” all of the time - at least not if you want to get anything done during the day because you’re spending all of your time and effort picking out your tools. Set your core workhorse lineup and run with it. Periodically evaluate and make changes. If you like to rotate stuff, do it regularly (or at least semi-regularly, just not on a whim). And if you don’t use something, pass it along!

The Gentleman Stationer is supported by purchases from the T.G.S. Curated Shop and pledges via the T.G.S. Patreon Program. We don’t just write about and sell pens! Lately we’ve been expanding more into non-pen (but still stationery-related) content and goods. You can read more about our “stationery philosophy” here.

Personal Collections: The Three Most Worn Stationery Items in Regular Rotation

I’ve been doing some pruning and sorting lately, as I often decide towards the end of the year what stationery items and other “gear” I will keep in rotation, and what I plan to move on from. Given the nature of what I do, I cycle through stuff often, and the items that truly get “used” to the point where they show signs of significant wear are few and far between. That said, three particular items jumped out at me, and none of them are fountain pens.

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1. Traveler’s Company Brass Ballpoint, San Francisco Pen Show 2022 Limited Edition in Olive Green. I pre-ordered this pen at the same show where I purchased the Plotter Mini-5, and once it arrived a few months later, I clipped it directly to the pen slot in the Plotter and it’s been in my pocket ever since. The “bullet pencil” has never really caught on with me, mainly due to having to carry a hand sharpener, but this pocket ballpoint uses the same convenient format with an excellent needle-tip refill. I do wish that Traveler’s made the color versions part of their regular lineup, but the standard brass develops a warm patina with age.

2. Lamy 2000 Ballpoint, “W. Germany” Edition. Ok, so this one may be cheating a bit, as it had some history on it when I bought it, but my early 1980s-era Lamy 2000 ballpoint pen showcases what the black Makrolon Lamy 2000 can look like after decades of regular use. The grooves are more or less worn completely smooth, lending the pen a shinier appearance, but the knock still functions with a solid click and this one remains a workhorse. For those looking for a sharp gift for a non-fountain pen user - particularly someone who might work in a stuffy office and therefore prefers something fun yet understated - the standard pens and mechanical pencils in the Lamy 2000 line are excellent options and will last a very long time.

3. Plotter Mini-5 Binder/Wallet. Believe it or not, this used to be grey leather. Compare the photo shown at the top with the photo below, taken immediately after I purchased it. All of the grey leather products I’ve owned over the years transition to a greyish brown, which may or may not be your preference but I enjoy the patina. This Plotter Mini has gone in my pocket nearly every day, and in addition to serving as my emergency notebook, I use the card holder for my work access pass and a couple of credit cards.

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What’s your most “well-loved” stationery item? I’m interested to hear different stories, as everyone’s daily users vary depending on individual needs and preferences.

The Gentleman Stationer is supported entirely by purchases from the T.G.S. Curated Shop and pledges via the T.G.S. Patreon Program. This post does not contain third-party affiliate links or paid advertising.

Notebook and Planner Choices: Thinking on 2024

If you’ve noticed a more active T.G.S. over the past month, your eyes do not deceive you: I’m now working here about half-time, in addition to a day job. But that commitment comes with a healthy dose of reality - namely, how to successfully manage different projects that both require time and attention to detail, yet which are very different in terms of both hours and the substantive work involved.

Minimizing Context-Shifting by using Separate Notebooks for Different Projects

Though I may write mostly about pens and ink, paper has always been the focus of my stationery obsession, namely notebooks and organizers and how best to use them. People often ask how I work on multiple unrelated projects at once, but the truth is that I’ve been doing this my whole life. I have divergent interests, and while I sometimes have to “thin the herd” by shelving projects and hobbies that I can’t do justice, over the years I’ve cultivated an analog-focused system that (mostly) maintains my sanity. The trick has been to compartmentalize where I can, and avoid having to switch back-and-forth between unrelated matters, which I find draining.

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I picked up one of the A6 Hobonichi Yamazakura notebooks at the Dallas Pen Show just because I loved the cover design, which got me thinking about how much I missed using the Hobonichi products (particularly the daily quotes) and how I might incorporate them going forward without really changing my setup.

The big question from my personal organizational standpoint has always been this: Do I keep one notebook or planner with multiple sections for different projects, or multiple notebooks with each one dedicated to a single project? While I’ve experimented with both methods over the years, I prefer the latter approach because a dedicated notebook locks in my focus on that particular project and allows me to maintain my concentration. (I do keep a central “Planner” that I use to organize my time across projects and track what I work on each day. This is the only daily notebook that deals with multiple subject matters.) Each of the “projects” that I’m working on has their own binder, typically a Plotter or William Hannah notebook that lets me add individual pages, which can then be organized and subdivided into sections as necessary.

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I’ve had a couple questions about whether or not the Hobonichi Cousins “fit” the Roterfadens. I’ve personally used this Roterfaden pictured here with Hobonichi and similarly-sized notebooks like the Nanami Seven Seas for years, but it can be a tight fit given how thick the Hobonichis are. If you want to ensure extra coverage for your notebook, consider one of the recycled leather versions (LB23 or LB15). For the cousin, I’d suggest the SO20, which is a thinner A5 leather cover without an elastic, and it seems to be cut slightly larger than standard A5 and can accommodate the extra thickness.

My Tentative Notebook Setup for the Remainder of 2023 and For the next year

Keeping in mind that this remains a work in progress, here’s my preliminary setup:

• Working Journal/Time Block Planner. One technique that’s helped me avoid a sense of overwhelm is “time blocking”: managing my time in dedicated larger blocks as opposed to working off a mixed to-do list and jumping back and forth between projects throughout the day. My ideal setup would be to assign entire days to specific projects - made easier by the fact that TGS now has its own office space - but I’ll settle for a system where I can at least block out hours of time for uninterrupted focus, and my new work arrangement better allows for that. Time management techniques are somewhat beyond the scope of this blog, but if you’re interested in reading further (or testing it out yourself), the Time Block Planner 2.0 by Cal Newport offers a good introduction to this concept. I don’t plan on buying another Time Block Planner once this one runs out, however: I want to customize my layout and plan to use the Hobonichi Cousin as a substitute. (Note: the Time Block Planner 2.0 with the spiral binding uses thicker paper that works with fountain pens.)

• Project-Specific Binders. Plotter and William Hannah. I use these ringed notebooks as “binders” to organize notes on the projects that I’m actively working. These binders tend to live on my desk where I can access them when I’m working on the specific project to which the notebook is dedicated. The one exception is the William Hannah, which serves as my “law notebook” and goes with me everywhere since the realities of legal practice requires that I have quick access to my case notes. My A5 Plotter houses T.G.S., and the Bible-Sized Plotter contains notes from a creative writing project I’ve been pursuing for several years and which I’ve decided to finish.

• Personal Journal. Hobonichi Techo A6. I felt the most “put together” when I consistently took 20 minutes at the end of each day to reflect in my Hobonichi. The A6 page is small enough not to feel intimidating, and you can always write larger to fill it up a page with fewer lines if time runs short or you’re simply exhausted. I don’t plan on using a Hobonichi Cover. Rather, I’m going to choose a Roterfaden in the A6 size. The leather and recycled-leather Taschenbegleiters are just big enough to fit a standard Hobonichi A6, though you may be limited to just the Hobonichi or the Hobonichi + a slimmer second notebook. (I plan to carry just the Hobonichi in the cover and use the multiple clips to mark off different sections of the Planner.)

This proposed setup isn’t all that different from my current rotation, just more streamlined, which suggests that after a decade of experimentation I’m finally settling into a long-term system that works for me. If you were to ask me what notebooks I envision having in my bag at any given time, I would say it will be (1) the Hobonichi Cousin and a Plotter Notepad in my A5 Roterfaden; and (2) the William Hannah, which are pictured at top. The Plotter A5 will live on my TGS office desk, and the Plotter Bible in my home office with my personal journal. Again, the goal is to stay organized and focused by having separation between the (very) different worlds in which I spend my time, while still preserving flexibility where necessary.

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Though you can (and should) take my opinion with a grain of salt since T.G.S. is a Roterfaden retailer, I’ve used the Taschenbegleiter Organizers for years, and love their versatility as dedicated binders that can be used to organize specific projects, or simply as portfolios to hold papers and writing pads.

While these are the notebooks that I plan to use most often, I do keep a multitude of others in rotation, including an A4 Roterfaden Taschenbegleiter with larger format paper for longhand drafting; my Midori 5-Year Diary that I irregularly update as a 30,000-foot record of my life, and a Standard Traveler’s Notebook that’s both my periodic travel journal and pen club notebook. For those who will ask, I do use my Plotter Mini-5 as my wallet, and it’s also an excellent “capture” notebook for when I simply want to go out with a notebook in my pocket and not lug around a bag. That said, none of these are mission-critical to my workflow, and I don’t allow myself to get stressed if I’m not using them regularly because they have specific purposes that don’t arise on a daily basis.

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I don’t consider myself a productivity nerd - I’ve actually come to dislike the term “productivity” as it evokes widget-cranking and isn’t consistent with how I believe people actually want to live and work - but I do have a longstanding fascination with information management and how people organize their time and thoughts using both analog and digital tools and systems. Of course, this led me to notebooks, notebook systems, and anything remotely related. Have you developed your own system for keeping your life (relatively) organized? Drop a comment or send me a message through the site. I’m all ears!

The Gentleman Stationer is supported entirely by purchases from the T.G.S. Curated Shop and pledges via the T.G.S. Patreon Program. This post does not contain third-party affiliate links or paid advertising.

Adventures in Pen Travel and Pens for Vacation, 2023 Edition

Now that I’ve had a few days to decompress, It seems like a good opportunity to talk a bit more about my travels over the past two months, the ongoing “hard reset” of my work and personal life, and, of course, my marathon pen cleaning session last week.

I recently announced that I’m changing day jobs, which is a big move for me. I held my old position for nearly 10 years, and while I won’t be changing employers, I’m stepping into a role that (1) involves less of an overall time commitment; and (2) has fewer administrative responsibilities. One reason for the shift is the rapid growth of T.G.S. - while it’s not yet a full-time project, it requires more attention each month, and I’m of course more than happy to rearrange my working life to accommodate the expansion. That said, it’s likely going to require a complete reorganization of my workflows and how I go about my daily working life if I want to keep things manageable.

These two pens - shown here with a new ink I tested at the Dallas Pen Show - stayed in rotation!

The biggest change is the lack of formal structure. My new duties are primarily project-based, allowing me to work mostly remotely, on my own schedule. Outside of the posting routine that I’ve fallen into over the years, T.G.S. also doesn’t have a “schedule”, so my greatest concern about the new arrangement involves my ability to structure my time in a way that ensures that (A) I get everything done, and (B) I keep work confined to “regular” hours as much as I can, allowing me to have a greater semblance of a personal life that includes picking back up other hobbies and interests that I’ve necessarily had to let slide. Case-in-point: I’ve not done nearly as much personal writing and journaling as I would have liked over the past year, despite having a half-dozen notebooks “in rotation” and 30+ fountain pens inked up.

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The 10 pens I took with me on vacation, identified and discussed below from left.

Current Setup: Fountain Pens

While of course there’s a lot that I’m thinking through and working on that I can’t publicly discuss here, I CAN tell you what I’m doing about my pen problem. The first order of business was to flush 20 or so pens, most of which had been inked for the Washington, D.C., San Francisco, and Dallas Pen Shows. The cleaning process was aided considerably by the Schon DSGN Luer Syringe Cleaning System, which Ian kindly gifted me in San Francisco to test out. The system consists of a series of fittings designed to attach to the section and/or nib unit of your pen, with different attachments made to fit JoWo, Bock, Pilot, and Sailor (with more to come). You can then thread a 1cc syringe into the fitting and easily flush out a pen in much less time than it would take you to clean using a converter, and with less mess than a bulb syringe. I left nine pens inked up, which I’ll identify from the photo above, listed from left:

• Santini Libra in Blue Swirled Ebonite: This pen is on loan from a friend, and I left it inked because I need to write with it and get it reviewed so I can return it to her! Santini pens have long interested me because they are made entirely in-house, nibs included! Though Santini visited this year’s D.C. Pen Show, I was disappointed that I didn’t have the chance to visit their table.

• Leonardo Momento Zero in Bohemian Twilight Resin. Jonathan Brooks’ Bohemian Twilight material is one of my favorites, and I couldn’t resist the opportunity to pick one of these up since I didn’t yet have a pen in this material in my personal collection. The ink I chose to pair with this pen? Queen Alexandra’s Birdwing Butterfly Green, from the recently released Anderillium Lepidopteran Series. It’s a slightly brighter dark green than the swirls in the pen, which complements it perfectly.

• Conid Bulkfiller Kingsize. I’m torn on Conid, and I’m still trying to figure out how I feel about the brand, especially compared with the Kyuseido Kakari (discussed more below). While extremely well-constructed, I’m not loving the Bock Titanium nib, and I hope to soon procure a gold nib option because I need more consistent inkflow and less of a “squeaky” writing experience. This pen is currently inked with Nahvalur “Dark Forest,” an excellent ink that I plan to review in more detail as soon as I’ve had the opportunity to try more from the series.

• Sailor Pro Gear “Moonlight over the Ocean”. I’ve long loved the form factor of the Sailor Pro Gear, and odd name aside, this edition spoke to me so I picked one up for my personal collection. It’s inked with Anderillium Atlas Moth Brown, also from the Lepidopteran Series. For some reason I thought this pen needed a good brown-black ink?

• TWSBI Diamond 580 ALR “Sunset Yellow”. I always have a TWSBI inked and in rotation, and the one I haven’t been able to put down is the recently released “Sunset Yellow,” - really more of an orange gold. The matching ink is Monarch Butterfly Orange, from yet again, the Anderillium Lepidopteran Series.

• Montblanc 149 in Rose Gold with Bokumondoh Urushi Work. This pen will stay inked for the foreseeable future because it’s beautiful, and the result of a year spent on the Studio Bokumondoh wait list. Fittingly, when I reviewed this pen nearly three years ago I was on vacation in the same spot I’m sitting in now typing this list.

• Kyuseido Kakari Fountain Pen. The Kakari is the first pen release from Kyuseido, the new company recently started with C.Y. of Tokyo Station Pens and the Tokyo Inklings podcast. I chose the black PVD titanium version, with a Sankakusen nib grind. It’s worth reading Kyuseido’s description of the “Pump-Piston” filling mechanism - you’ll see why this pen is of interest to so many people. The pen is currently inked with unobtanium: Diamine “Suman” created especially for this past year’s Manila Pen Show that a friend was kind enough to gift to me.

• Nagasawa Kobe Affection Kyomachi Legend Blue Sailor 1911L. My friends at Vanness Pens are now the exclusive U.S. retail partner for Kobe Japan-based Nagasawa Stationery, and I couldn’t resist taking home two of their current Sailor collaborations from the Dallas Pen Show. The first is the 1911L version of the “Kyomachi Legend” pen, which features a metal section similar to that on my 1911 Black Luster. Currently I have this pen inked with Sailor Souboku in cartridge form. Perhaps the most surprising aspect of this pen is the broad nib I chose. I’ve never used a Sailor Broad (which frankly writes very much like a JoWo medium), and I’m enjoying it.

• Nagasawa Kobe Pro Gear Mini “Mouette”. The two-toned grey on this one got me, along with the fact that this edition of the Pro Gear Mini doesn’t have threads on the end of the barrel, allowing for quicker deployment. I inked this one up with Taccia Hiroshige-Ainezu, a beautiful grey that I’m enjoying.

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Current Setup: Notebooks

I took four notebooks with me: My Roterfaden A5 kitted out with my Laconic Monthly Calendar and two Plotter pads; my older (and now-discontinued) Traveler’s-sized Roterfaden with a few blank Traveler’s Midori MD refills; my Midori 5-Year Diary, and a Bank Paper journal from Atelier Musubi. As I mentioned above, I haven’t done much personal journaling and want to experiment with different formats. So far I’ve managed to write each day for at least an hour! What didn’t I bring? My Plotter notebooks. I use them more as binders to organize papers by topic, and since I’m not actively working on any projects this week I decided to leave them at home as I can incorporate pages from the Plotter notepads as necessary upon my return.

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One goal of mine is to streamline my everyday carry. As I journal more, I want to finish up several notebooks “in progress” and limit what’s active going forward.

I hope you enjoyed this little tour of my current stationery life! As you might imagine, things are a bit chaotic right now, but in a good way, as I’m excited about what’s to come. Stay tuned as I have much more to announce over the coming month!

The Gentleman Stationer is supported entirely by purchases from the T.G.S. Curated Shop and pledges via the T.G.S. Patreon Program. This post does not contain paid advertising or third-party affiliate links.